How to make a video available on the website

You can easily make a video available to view directly from your website by following these steps.

  • Upload the video to YouTube
  • Set Privacy to Unlisted
  • Click Share and take a note of the URL
  • When editing the website, click an Insertion Point and add a Video content block
  • Type in the URL

Here are the steps in more detail.

If you have created your own video and you want to make it available, upload it to YouTube. If you are unsure how to do this, see YouTube help for computers or iPads

Note: If the video that you want to share is already available on YouTube, then you do not need to add it again!

When you have uploaded the video, ensure you set the Privacy setting to Unlisted. Making a video unlisted means that only people who have the link to the video can view it. Unlisted videos won’t appear in any of YouTube's public spaces or search results, but it can be viewed from the Prep website.

Note: Don't set the video privacy setting to Private or visitors will not be able to view it.

Open the video on YouTube so that it plays (see below).

Click the word Share underneath the video to reveal a link (otherwise known as a URL) for the video. The link will usually start with followed by a short code.

Copy the link to the clipboard as you will need it later in the process. There are many ways to copy the link to the clipboard. First select the link using the mouse Next right-click and select Copy or press Ctrl-C (or Cmd-C on Mac). 

To add the video to the Prep website, log on and edit the page or the post where you want the video to appear.

Click an Insertion Point where you would like to add your video.

In the Block Menu that appears, scroll down to video.

The Edit Video window will appear, prompting you for the Video URL.

Paste or type the URL that you copied or noted earlier into the Video URL box. Wait for a few seconds for a message to appear under the link. It should say Successfully located. If it doesn't, check the link.

The video description will automatically be added. You can amend this if required.

Once you have added the video, simply click the Save button in the Edit Video window and your video will then be added to your content. If you are adding it to a post, don't forget to Save the post too!

How do I make a class newsletter available for download?

This article explains how to make a newsletter available for download on the website. It assumes that you wish to make newsletters available on a class by class basis. The instructions below explain how to do this for the Prep 1 class, but the process is the same for all.

The first step is to create a PDF file of the newsletter and save it to your computer. You can easily save a PDF from Word, PowerPoint and many other applications. If you are unsure how to do this, Microsoft provide guidance here.

To add a link for the PDF, log in to the website and then navigate to the correct class news page in the NOT LINKED section. For example, to add a newsletter for Prep 1, scroll down until you see Prep 1 News.

Once you have selected the Prep 1 News page, click Add Post in the top right corner.


Type in a suitable title, such as Autumn Term Newsletter.

In the large box (where it says Write here..) type something suitable such as The newsletter is now available for download here


Highlight the word ‘here’ and click the edit link button.

Click on Files

Drag the PDF file into the white box or click the white box if you would like to select the file using an explorer window.


Save the post for later publication, or click Save and Publish to post it now.

Visitors can click on the link to download a copy of the PDF file. 

How do I add a new page?

To keep the website structure safe, contributors cannot add or delete pages. If you would like a new page, your website co-ordinator should email Soundfocus, providing the following information:

  • What title would you like the page to have?
  • Where should it appear on the site?
  • What type of page do you need? Typical types are Blog, Events, Gallery or a Static Page for text and pictures.

How do I Tweet my news?

Twitter provides a free and very useful way to keep parents and friends updated with your news. Whenever you are adding some news to the Latest News page, you can automatically publish a link to the story on your Twitter feed. Anyone who follows you on Twitter will see the Tweet and they can easily click on the link to view the story on your website. This significantly improves the reach of your message. 

It's easy to Tweet your story.

Screen Shot 2014-08-30 at 11.22.08.png

When you are adding a new post, click on the Social link in the top right corner of the Edit Post window.

Next, click the on/off slider beside the blue Twitter icon to the ON position. When the post is published, a Tweet will be sent with the title of the posting and a link to it.

How to I change my password?

If you know your password but you want to change it to something else, this guide explains how. If you have forgotten your current password then see the FAQ for How do I recover my password?

Log in to the website.

If you can see the Content Manager (the 'behind the scenes' view of the website), look for your name in the lower-left corner then click on it.

Screen Shot 2014-08-30 at 14.06.52.png

If you can see the website in Preview Mode, then click your name in the lower right corner instead.

Your Profile will appear, showing your name and email address. Click the Change Password button at the bottom of your Profile.

Within the Set Password window, type your current password along with your new password twice. Then click the Set button. 

Click the Save button to save your new password.